Privacy Policy

1. Who We Are

Olemi Field Notes is an independent editorial publication focused on everyday wellness practices. The publication is not affiliated with any commercial, governmental, or institutional body.

Our registered address is: 38 Dufferin Street

For privacy-related enquiries, contact us at: [email protected]

2. What Data We Collect

We collect only the data necessary to operate the publication and respond to reader correspondence. This includes:

• — Contact form submissions: name, email address, and message content, collected when you voluntarily submit the contact form.
• — Usage data: anonymised analytics including page visits, referral sources, time on page, and browser type, collected via analytics cookies where consent is given.
• — Technical data: IP address, browser type, device type, and operating system, collected automatically as part of standard web server logging.

We do not collect sensitive personal data, financial data, or health-related personal data of any kind.

3. How We Use Your Data

Data collected via contact form submissions is used solely to respond to your enquiry. It is not passed to third parties, used for marketing, or retained beyond the period necessary to complete the correspondence.

Anonymised usage data is used to understand how readers engage with the publication, allowing us to improve the quality and relevance of our editorial output. This data cannot be used to identify individual readers.

Technical data is retained in server logs for a period of up to 30 days for the purposes of security monitoring and performance analysis. It is not linked to any personal identifier.

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process personal data on the following legal bases:

• — Consent: for analytics cookies, where you have expressly accepted them via our cookie consent banner.
• — Legitimate interest: for server log data retained for security purposes and for responding to contact form submissions.
• — Contract performance: where data handling is necessary to fulfil the purpose of the contact (i.e., responding to your message).

5. Data Retention

Contact form data is retained for a maximum of 90 days from the date of last correspondence, after which it is permanently deleted. Anonymised analytics data is retained for up to 24 months. Server log data is retained for 30 days.

If you wish to request early deletion of your personal data, please contact us at [email protected].

6. Your Rights Under UK GDPR

You have the following rights in relation to personal data we hold about you:

• —Right of access: to request a copy of the data we hold about you.
• —Right to rectification: to request correction of inaccurate data.
• —Right to erasure: to request deletion of your personal data where there is no overriding legitimate reason for its retention.
• —Right to restriction: to request that we restrict the handling of your data in certain circumstances.
• —Right to portability: to receive your data in a structured, commonly used format where applicable.
• —Right to object: to the handling of your data on the basis of legitimate interest.
• —Right to withdraw consent: where handling is based on consent, you may withdraw it at any time without affecting the lawfulness of prior handling.

To exercise any of these rights, write to us at [email protected]. We will respond within 30 days. If you believe your rights have not been respected, you may lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

7. Third Parties and Data Sharing

We do not sell, rent, or pass personal data to third parties for commercial purposes. Where third-party service providers are used in the functioning of this site (for example, analytics platforms or hosting providers), they are engaged under data handling agreements that restrict their use of any data to the specific service function only.

We may be required to disclose data in response to a lawful request from a regulatory or law enforcement authority. In such cases, we will disclose only the minimum necessary and will notify you of such requests where legally permitted to do so.

8. Cookies

This site uses cookies. A full description of the cookies we use, their purpose, and your options for managing them is provided in our Cookie Policy.

You may adjust your cookie preferences at any time using the Cookie Settings link in the footer of any page.

9. Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or alteration. All data is handled over encrypted HTTPS connections. Contact form submissions are transmitted securely and stored in access-controlled environments. No data security measure can be assured as absolute, but we maintain these standards as part of our routine operational practice.

10. Changes to This Policy

This policy may be updated periodically to reflect changes in our data handling practices or applicable law. The date of the most recent update is shown at the top of this page. Continued use of the site following an update constitutes acknowledgement of the revised policy.

For questions about this policy, write to [email protected].